Privacy Policy
Effective Date: August 7, 2025
KGS Studios, San Antonio, Texas
At KGS Studios, we craft your legacy with trust, ensuring your personal information is protected with the utmost care. This Privacy Policy outlines how we collect, use, and safeguard your data during portrait sessions and limited edition print purchases. Please read this policy carefully to understand what we do with the information we collect.
1. What Information Do We Collect?
In Short: We collect personal information that you provide to us and certain data automatically when you use our site.
Personal Information You Disclose to Us
We collect personal information you voluntarily provide when you book a portrait session, purchase limited edition prints, or contact us. The information we collect depends on your interactions with us and includes names, contact details (e.g., email, phone), session preferences, and payment information.
Information Automatically Collected
When you visit our website, we automatically collect certain information, such as your IP address, browser and device characteristics, and Browse activity. This information is primarily needed to maintain the security and operation of our site, and for our internal analytics.
All personal information you provide must be true, complete, and accurate, and you must notify us of any changes.
2. How Do We Use Your Information?
In Short: We process your information for purposes based on legitimate business interests, contract fulfillment, legal obligations, and your consent.
We use personal information for the following purposes: to schedule sessions, to process and ship orders for prints, to improve our services, and to send marketing communications (which you may opt out of at any time).
3. Will Your Information Be Shared with Anyone?
In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.
We may share your data with third-party service providers who perform services for us, such as payment processing and scheduling. We may also share data with service providers such as Google Merchant Center (GMC) to facilitate product listings (this may include non-personally identifiable product data). We only share the minimum information necessary.
4. Do We Use Cookies and Other Tracking Technologies?
In Short: We may use cookies and similar technologies to collect and store your information.
We use cookies and analytics to track website interactions. You can manage cookie preferences through your browser settings, but disabling cookies may affect website functionality. Third-party services (e.g., GMC) may also use cookies, governed by their own policies.
5. How Long Do We Keep Your Information?
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless otherwise required by law.
We retain data for as long as it is necessary for the purposes set out in this policy, and for our legal and tax obligations. When no longer needed, we will either delete or anonymize it.
6. How Do We Keep Your Information Safe?
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We use encrypted platforms and secure storage to protect your data. However, no electronic transmission or storage technology can be guaranteed to be 100% secure. Transmission of personal information to and from our website is at your own risk. Please only access our website within a secure environment.
7. What Are Your Privacy Rights?
In Short: You have rights that allow you greater access to and control over your personal information, depending on your region.
As a Texas-based business, we are governed by the Texas Deceptive Trade Practices Act. We are committed to resolving any concerns directly with you. Please contact us to address any issues. Depending on your location (such as California or the EU), you may have additional rights such as the right to access, rectify, or erase your personal data. You can withdraw your consent for data processing at any time. To exercise any of your rights, please contact us using the details below.
8. Do We Make Updates to This Policy?
In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
We may update this Privacy Policy from time to time. The updated version will be indicated by a revised date and will be effective as soon as it is accessible. We encourage you to review this policy frequently to be informed of how we are protecting your information.
9. How Can You Contact Us About This Policy?
If you have questions or concerns about this policy, you may contact us:
- Email: info@kgsstudios.com
- Address: KGS Studios, 107 Blue Star, San Antonio, TX 78204, United States